Industries
Scheduling and time tracking for retail
Open evenings and weekends, staff on different contracted hours, and OB, the Swedish unsocial-hours premium, on almost every shift. Timply schedules the week and turns clocked time into a payroll file that adds up.
- Size
- 3 to 50 employees per shop, usually with a lot of hourly staff and extra cover at the weekend
- Shift pattern
- Opening and closing every day, longer hours on Saturday and Sunday, and extra shifts before holidays and campaigns
- What payroll has to handle
- OB on Saturday and Sunday, part-timers picking up hours above their contract, and extra shifts before holidays
Conditions
The shop is open every day of the week, and longer at the weekend.
Almost every weekend shift contains OB hours.
Much of the team is on part-time or hourly terms.
Extra shifts go up before holidays and campaigns.
Clock-out depends on when the last customer leaves.
How Timply is used in this industry
Weekend OB is worked out for you
The default setup follows common Swedish practice, with OB from 18:00 on weekday evenings, 14:00 on Saturday and 12:00 on Sunday. If your agreement sets other times you change them in settings, and every clocked hour still lands in the right category.
The schedule sits on everyone's phone
Lay out the shifts, staff them and publish the week. Everyone sees their own schedule in the app, and a change you make on Wednesday reaches them the same second.
Clocking in and out in the shop
Staff clock in the app or on a shared terminal by the entrance. When closing runs over, it is the clocked time that carries through to payroll.
Extra shifts land on the right code
Mertid is the hours a part-timer works above their contract but below full time, and Timply tells it from overtime using the contracted hours per week you set on each employee. Someone on part time who picks up an extra shift gets the right code without anybody working it out.
The record is finished when the period is
At the end of the period every hour already sits on the right PAXml code, with OB split per category. Timply hands over the hours and the codes, not the kronor, so you download the file and import it into payroll.
OB is an ordinary weekend in retail
A shop that opens on Saturdays and Sundays carries OB on almost every shift. Splitting those hours by hand costs an evening a month, and it costs the same evening even when nothing has changed since last time.
Timply does the splitting for you. A shift that starts at 11:00 on a Saturday and ends at 19:00 is cut at 14:00, into three hours at the plain rate and five on the OB code. The split shows in the time report, with a column per category.
The schedule is where the staff are
A sheet of paper in the staff room holds until somebody changes it, and for anyone who already read it, it holds a while longer. Timply publishes the week to the phone, so a change reaches your staff the second you make it.
Staff also see which colleagues are booked on the same shift. That makes a swap something they can settle between themselves without coming through you.
Hourly staff are counted one at a time
A large share of retail staff are part-time or hourly, so the line into overtime sits in a different place for each person. The line depends on the contracted hours per week, and those belong to the employee.
Timply counts per person. Hours beyond the schedule and up to a full day are booked as mertid on MER. Hours beyond it become overtime on ÖT1 or time off in lieu on ÖK1, depending on what the employee chose when the time came up.
Mertid in retail has had a price since April 2026
On 1 April 2026 the Detaljhandelsavtalet changed. A part-timer who works planned mertid above their contract is now entitled to mertidsersättning at the same rates as overtime pay: 35 per cent for the first two hours, 70 per cent after that, and 100 per cent on Saturday after 12:00 and on Sunday. Covering for a colleague who called in sick does not count as planned mertid. Svensk Handel has summarised what applies.
For you that means the mertid hours have to be identifiable, and that part is what Timply does. The contracted hours per week decide what counts as mertid, and those hours are booked to MER all the way into the payroll file.
One thing Timply does not settle. The agreement says mertidsersättning and OB are never both paid for the same hour, and the higher of the two applies. That comparison happens in your payroll system, against the record Timply hands over.
Closing is recorded the way it happened
The last customer rarely leaves on the hour. When staff clock out at the time they actually leave the shop, that is the time that counts, and the gap against the schedule becomes a difference for you to approve.
Extra minutes that fall inside an OB window follow it there on their own. Whether they also count as overtime is decided by the contracted hours and by the choice the employee made at clock-out.
We run the whole chain in Timply: the time clock, the schedule, leave and the payroll record.
Common questions
Is OB worked out automatically on Saturdays and Sundays?
Yes. You set which times and weekdays carry OB and which PAXml code each category is booked to. Timply then puts every clocked hour in the right category for you.
Can staff swap shifts with each other?
In Pro an employee can hand a shift to a named colleague. The schedule updates once you approve the handover.
Does it work for hourly staff on different contracted hours?
Yes. The contracted hours per week are set per employee, so the line between mertid and overtime is worked out individually for each person.
Does every employee need their own phone?
No. The time clock runs in the mobile app and in a browser, so a shared terminal in the staff room is enough.
Do staff see which colleagues are on the same shift?
Yes. The schedule shows everyone booked on the shift, which makes it easier for staff to sort a swap between themselves.
More features
OB, split by the hours and weekdays you set
You enter the windows your collective agreement uses. Timply divides every clocked hour between them and books each part to the payroll code it belongs to.
Lay out the week and publish it
Create shifts, staff them and see straight away which ones are unstaffed. Everyone gets their own schedule on their phone the second it is published.
A digital time clock in the phone or on a shared terminal
Staff clock in and out in the app or the browser. The time is recorded against the server as it happens, so it is not written down and typed up later.
Overtime or time off in lieu, chosen when the hours are recorded
The employee picks payment or time off at the moment the overtime is recorded, and the choice carries through to the payroll file as ÖT1 or ÖK1.
Try Timply with your own staff
Set it up yourself with your real schedule and your real staff. If you would prefer someone to walk you through it, book a demo.
- Trial
- 14 days
- Credit card
- Not required
- Refund
- Within 30 days of purchase