Industries
Time tracking for consultancies and agencies
The time splits across several assignments and several clients in the same week, and the same hours are the basis for both invoicing and pay. Timply keeps them in one place.
- Size
- From one person upwards, often with subcontractors or freelancers at peaks
- Shift pattern
- Daytime, but the work follows deliveries and clients more than a schedule
- What payroll has to handle
- Hours per assignment and client, holiday to be taken between deliveries, and a payroll record however few the employees are
Conditions
The work splits across several clients and several assignments at once.
The time needs to be traceable per assignment, not only per week and person.
The business may be one person or a dozen.
The same recorded hours are the basis for both the invoice and the pay.
Subcontractors and freelancers are added at peaks.
How Timply is used in this industry
Every hour belongs to a client
Each assignment is set up as a project with participants, and the hours land where the work was done. The report shows the time per assignment, per client and per person for the period you choose.
A week split across several clients
The same person can work on three assignments in a day. Each entry belongs to a project, so the week reads both as a person's working time and as a client drawdown.
Clocking in, or recording afterwards
Consultancy work rarely suits a time clock. You can clock in and out, or record the time when the task is done. Both end up in the same time report.
Holiday you can answer questions about
Earned, taken and saved days are calculated under the Annual Leave Act and shown per employee, even when the team is small enough that nobody keeps a spreadsheet.
A payroll record for a small team
Hours worked, overtime, absence and holiday are totalled per employee with the right payroll code. You download a PAXml 2.0 file and import it into payroll.
The hours belong to an assignment
A consultancy rarely measures only working time. It measures what the time went into. The same person can work on three assignments in a day, and the week has to read both as a person's working time and as a drawdown per client.
In Pro each assignment is set up as a project with participants. The time is booked to the project as it is recorded, and the report shows the hours per assignment, per client and per person for the period you choose.
The time clock is optional
A consultancy assignment rarely has a start and an end that somebody clocks. So time can be recorded directly when a task is finished, with a start, an end and a project, without anybody having clocked in that morning.
The time clock is still there for anybody who wants it, and both routes end up in the same time report and the same payroll record.
Small team, same requirements
The Annual Leave Act applies from the first employee. Earned, paid and saved days are calculated per person, and holiday taken is booked as SEM in the payroll record at the right extent.
That holds when there are two of you as well. The calculation is the same, and it does not have to live in a spreadsheet only one person can open.
One record, two uses
The same recorded hours carry both what is to be invoiced and what is to be paid out. Timply calculates them once and presents them both ways: per assignment in the report, per employee in the payroll record.
The payroll record leaves as a PAXml 2.0 file. The report exports to Excel for anybody building the invoice basis somewhere else.
We use it ourselves
Walter Media builds Timply and runs its consultancy on it
Timply was built because we needed it. Walter Media is a consultancy in Malmö, and we record our own time per project, take our own holiday and run our own payroll file through the same export you get.
- Relationship
Walter Media AB develops Timply and is a customer of it
- What we use
Projects per assignment, time reporting, holiday and the PAXml export
- Plan
Pro, because projects and file storage live there
Common questions
Can we see how many hours went into an assignment?
Yes, in Pro. The assignment is set up as a project with participants, and the time is booked to the project as it is recorded. The report shows the hours per assignment and per person for the period you choose.
Does Timply work for a business with only one employee?
Yes. The holiday calculation, the time report and the payroll record work the same however many of you there are. The price is set per user and month.
Do we have to clock in and out?
No. Time can be recorded directly when a task is done, without clocking in. The time clock is there for anybody who wants to use it.
Can we use the time as a basis for invoicing?
Timply calculates and presents the hours per assignment, and the report exports to Excel. You raise the invoice in your own system.
Can we add subcontractors?
Anybody who records time is set up as a user and counts towards the price. Role-based access controls what each of them sees.
More features
Reports with a column per figure, and an Excel export
One row per day and employee, with scheduled time, worked time, the difference, additional hours, overtime, time off in lieu and a column per shift differential category.
Time reporting with scheduled and actual hours on the same row
One row per employee and day, with the hours scheduled, the hours worked and the difference between them. Deviations are visible the same day rather than at the end of the month.
Holiday under the Swedish Annual Leave Act, per employee and holiday year
Timply keeps each employee's holiday year, paid and unpaid days, days saved from earlier years and manual adjustments.
A payroll file your payroll system imports without rework
Worked hours, shift differentials, overtime, additional hours and absence are totalled per employee and given the right payroll code. You download a PAXml 2.0 file and import it.
Try Timply with your own staff
You can get going on your own, with your real schedule and your real staff. If you would rather be shown around first, book a demo.
- Trial
- 14 days
- Credit card
- Not required
- Refund
- Within 30 days of purchase