Overtime or time off in lieu, chosen when the hours are recorded
The employee picks payment or time off at the moment the overtime is recorded, and the choice carries through to the payroll file as ÖT1 or ÖK1.
- Part of
Time
- Included in
Core · Pro · Enterprise
- Available on
Browser · iPhone · Android
What you get
The choice between payment and time off is made once and recorded, not chased later.
Part-time hours below the full-time measure stay separate from overtime.
The time off in lieu balance is a running figure per employee.
The choice is made once
The awkward part of overtime is rarely the arithmetic. It is that the decision about what to do with the hours gets made weeks later, by someone reconstructing what an employee probably wanted.
In Timply the employee chooses payment or time off in lieu at the moment the overtime is recorded, and sees which payroll code that produces before saving. The choice becomes ÖT1 or ÖK1 and travels with the hours all the way into the payroll file.
Additional hours are not overtime
For a part-time employee, hours above the schedule but below the full-time measure are additional hours rather than overtime. Under most Swedish collective agreements they are paid differently, and mixing them is the kind of error that is invisible until somebody checks a payslip.
Timply draws the line using the full-time measure you enter. Hours up to it are booked as MER and hours beyond it as ÖT1 or ÖK1.
The balance
Time off in lieu accrues as a figure per employee and is drawn down when it is taken. Taking it is recorded as absence with the code KOM, so the balance and the payroll file agree with each other rather than being maintained separately.
How it works in Timply
- Trigger
Time beyond the published shift, calculated per day
- Choice
Payment or time off in lieu, chosen by the employee as the time is recorded
- Payroll code
ÖT1 for paid overtime, ÖK1 for time off in lieu
- Additional hours
Part-time hours up to the full-time measure are kept separate, as MER
- Full-time measure
Set per employer, and it is what draws the line between additional hours and overtime
- Balance
Accrued and used time off in lieu per employee
- Taking it
Time off in lieu taken is booked as KOM in the payroll file
Common questions
Who chooses between payment and time off in lieu?
The employee, at the moment the overtime is recorded. The choice becomes ÖT1 for payment or ÖK1 for time off, and it carries through to the payroll file without anybody asking again.
What is the difference between additional hours and overtime?
Additional hours are part-time hours up to the full-time measure, and overtime is hours beyond it. They are paid differently under most Swedish agreements, so Timply keeps them apart using the full-time measure you enter.
Does Timply track the annual overtime ceiling?
The reports show recorded overtime per employee for any period you choose, which is the basis the ceiling is followed up against.
Can a manager change the choice afterwards?
The entry can be corrected, and the correction keeps the original alongside it so the change is visible.
How is time off in lieu taken?
As absence, booked with the code KOM, which draws it down from the balance.
More features
Time reporting with scheduled and actual hours on the same row
One row per employee and day, with the hours scheduled, the hours worked and the difference between them. Deviations are visible the same day rather than at the end of the month.
A payroll file your payroll system imports without rework
Worked hours, shift differentials, overtime, additional hours and absence are totalled per employee and given the right payroll code. You download a PAXml 2.0 file and import it.
OB, split by the hours and weekdays you set
You enter the windows your collective agreement uses. Timply divides every clocked hour between them and books each part to the payroll code it belongs to.
Leave requests and absence, with a decision that is recorded
Staff request leave and report sickness in the app. A manager approves, and the absence goes to payroll with its own code and the extent that was approved.
This feature is part of Timply's system for scheduling, time tracking and payroll files. See all features
Try Timply with your own staff
You can get going on your own, with your real schedule and your real staff. If you would rather be shown around first, book a demo.
- Trial
- 14 days
- Credit card
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- Refund
- Within 30 days of purchase