Overtime or time off in lieu, chosen when the hours are recorded

The choice is made once

The awkward part of overtime is rarely the arithmetic. It is that the decision about what to do with the hours gets made weeks later, by someone reconstructing what an employee probably wanted.

In Timply the employee chooses payment or time off in lieu at the moment the overtime is recorded, and sees which payroll code that produces before saving. The choice becomes ÖT1 or ÖK1 and travels with the hours all the way into the payroll file.

Mertid is its own thing

For a part-time employee, hours above the schedule but below the full-time measure count as mertid: above their contract, and still short of full time. Most Swedish collective agreements pay mertid differently from overtime, and mixing the two is the kind of error that stays invisible until somebody checks a payslip.

Timply draws the line using the contracted hours per week you set on each employee. Hours up to a full day are booked as MER and hours beyond it as ÖT1 or ÖK1.

Full time is 40 hours in Timply

Timply treats full time as 40 hours a week and a full day as eight hours. That figure cannot be changed today. What you do set per employee is their contracted hours per week, and that is what Timply compares against when a part-timer works more than their schedule.

If your collective agreement sets a lower full-time measure, such as the 38.25 hours Detaljhandelsavtalet gives much of retail, the line between mertid and overtime does not fall where Timply draws it. Check those hours against the agreement before payroll runs. A full-time measure you can set yourselves is planned.

The balance

Time off in lieu accrues as a figure per employee and is drawn down when it is taken. Taking it is recorded as absence with the code KOM, so the balance and the payroll file always agree.