Industries
Time tracking for construction and installation
Fitters at several addresses in the same week, jobs that run over on a Friday and hours written down in the van. Timply records the time where the work happens and turns it into a payroll record per project.
- Size
- 3 to 40 employees, often with their own fitters and hired help at peaks
- Shift pattern
- Daytime at several addresses in a week, travel between jobs, and evenings or weekends when a bathroom or an installation has to be finished
- What payroll has to handle
- Hours that belong to a project, overtime when a job runs over, and travel time between addresses
Conditions
The work is done at the customer's premises, at several addresses in a week.
A fitter can be at more than one address on the same day.
Jobs have an end date, which produces overtime when a stage runs over.
The hours need to be traceable per project, not only per employee.
Staff rarely have access to a computer during the working day.
How Timply is used in this industry
Clocking in at the address, not in the van on the way home
The fitter clocks in on their phone when they arrive at the job and out when it is done. If you want to know the clock-in happened on site, the position can be required at both clock-in and clock-out.
The whole day handled from the phone
The schedule, the clock and leave requests are all in the app. Staff need no computer, and you avoid being the person who collects details out of a group chat.
Hours per job, not per guess
In Pro each job is set up as a project with participants, and the time is booked where it was worked. The report shows the hours per project and per employee, so a post-costing is built on recorded time.
Overtime or time off in lieu, chosen as it arises
When time is recorded beyond the schedule the employee chooses payment or leave. The choice becomes ÖT1 or ÖK1 all the way to the payroll file, instead of a conversation at the end of the month.
The week planned across addresses
Lay the jobs out across the week and publish. Everyone sees their own shifts on their phone the same second, and if you move an installation to Thursday the fitter knows without a phone call.
One file to the payroll system
At the end of the period every hour is already on the right code. You download a PAXml 2.0 file, import it into payroll and check the totals.
The time is written where the work happens
A construction firm with ten fitters has ten days that end at ten different addresses. Written on a note in the van, the time comes in when somebody gets round to it, and whoever types it up was not there.
The time clock moves the recording to the place and to the moment. The fitter clocks in on arrival and out when the job is done for the day. If clocking in has to happen at the workplace you switch on location validation, and then both clock-in and clock-out are checked against a geofence around the address.
The hours belong to a job
A construction firm rarely counts only staff. It counts jobs. In Pro each job is set up as a project with participants, and the time is booked to the project as it is clocked.
That turns the post-costing into a report. You see how many hours went in, who worked them and when, for the period you choose. Drawings and photographs can sit on the project in the same view.
Overtime is decided as it arises
A bathroom is finished on the Friday, not at four o'clock. Those hours have to be either paid or exchanged for leave, and that decision rarely improves for being made a month later.
Timply works out time beyond the schedule at the moment of recording and lets the employee choose. Paid overtime is booked as ÖT1 and time off in lieu as ÖK1, all the way to the payroll file. For part-time employees, additional hours are separated against the full-time measure and booked as MER.
The period becomes a payroll file
At the end of the period, hours worked, premiums, overtime, additional hours and absence are totalled per employee. Every hour already carries its payroll code. You download a PAXml 2.0 file, import it into payroll and check the totals.
The same record exports to Excel if somebody wants to review it row by row before payroll runs.
Staff register and ID06
Construction falls under the electronic staff register requirement, and building sites are reported to the Swedish Tax Agency in their own file format. Timply writes that file. The same clock-in that becomes the payroll record lands in the register, and when the Tax Agency wants to see it you download an XML validated against their schema.
Two things have to line up before you export. The site needs its building site ID, the one that looks like PL1504AA00016, and everybody in the period needs an identity number. If either is missing Timply says what and who, rather than handing over an incomplete file.
Timply does not support ID06, the construction industry's system for identification and attendance on larger building sites. If you work for clients who require ID06, Timply does not replace it, and that is worth knowing before going further.
The schedule and the leave requests are in Timply, and everybody sees their own week on their phone.
Common questions
Can we see how many hours went into a single job?
Yes, in Pro. Each job is set up as a project with participants, and clocked time is booked to the project. The report shows the hours per project and per employee for the period you choose.
Does clocking in work while the fitter is at a customer site?
Yes. The time clock is in the mobile app and in the browser, so it works anywhere the phone has coverage. If you want to know the clock-in happened at the workplace, location validation can be switched on.
How is overtime handled when a job runs over?
Time beyond the schedule is worked out automatically, and the employee chooses payment or time off in lieu as it is recorded. The choice follows through to the payroll record as ÖT1 or ÖK1.
Can different fitters have different levels of employment?
Yes. The full-time measure is set per employee, and Timply uses it to separate additional hours from overtime. Part-time staff therefore get the right code without anybody working it out.
Can we attach photographs or drawings to a job?
In Pro there is file storage on a project, so drawings and photographs can sit where the work sits.
More features
A digital time clock in the phone or on a shared terminal
Staff clock in and out in the app or the browser. The time is recorded against the server as it happens, so it is not written down and typed up later.
Electronic staff register under Swedish Tax Agency rules
Staff clock in once. The same entry is used for the staff register and for the payroll record, so the shift does not have to be recorded in two places.
The Timply app for iPhone and Android
Clock in, see your schedule, request leave and read messages from work. The app is included in every plan at no extra cost per user.
Overtime or time off in lieu, chosen when the hours are recorded
The employee picks payment or time off at the moment the overtime is recorded, and the choice carries through to the payroll file as ÖT1 or ÖK1.
Reports with a column per figure, and an Excel export
One row per day and employee, with scheduled time, worked time, the difference, additional hours, overtime, time off in lieu and a column per shift differential category.
Try Timply with your own staff
You can get going on your own, with your real schedule and your real staff. If you would rather be shown around first, book a demo.
- Trial
- 14 days
- Credit card
- Not required
- Refund
- Within 30 days of purchase