Scheduling and time tracking for cleaning

The workplace is somebody else's premises

Cleaning is done where nobody else is. That is the point of it, and it is also why nobody is present to see when staff arrived and left.

The time clock on the phone moves the recording to the place. If the clock-in has to have happened at the site you switch on location validation, and both clock-in and clock-out are then checked against a geofence around the address. The check is made at the moment of recording, not afterwards.

The shifts fall where the premium starts

A cleaning business works before office hours and after closing. That means a large share of the time falls inside a premium window, and that share grows or shrinks with your own times.

You enter your premium windows as categories with their own times and weekdays, and every clocked hour is allocated to the right category as it is recorded. A shift starting at 05:00 and one ending at 22:00 are both counted without anybody totalling them by hand.

Several sites on the same day

Staff can have four short shifts at four addresses in one day. Timply lays them out as four shifts, and each shift is compared against the actual clock-in separately.

That does two things. A deviation belongs to a site and a time rather than to a day, and a customer asking what was done gets an answer built on recorded time.

Part-time is counted per person

The share of part-time employment is high in this trade, and extra shifts at other sites are common. The line between additional hours and overtime falls at the full-time measure, and that measure is individual.

Timply calculates per employee. Hours up to the full-time measure are booked as additional hours on MER, and hours above it as overtime on ÖT1 or time off in lieu on ÖK1 depending on what the employee chose when the time was recorded.