Industries
Scheduling and time tracking for grounds and landscaping
Staff at several addresses on the same day, a season that takes everything and a winter that takes less. Timply lays out the week, records the time on site and keeps the holiday balance right across the year.
- Size
- 3 to 30 employees, with extra staff in season and a smaller core over the winter
- Shift pattern
- Daytime at several addresses on the same day, long days from May to September, and shorter weeks when the season turns
- What payroll has to handle
- Overtime in season, holiday taken in the middle of the busiest period, and hours per job
Conditions
The work is done outdoors at the customer's premises, at several addresses on the same day.
The workload follows the season, with long days from May to September.
Extra staff join in season and have different terms from the permanent employees.
Holiday is taken during the period when the work is most intense.
Staff work without access to a computer during the day.
How Timply is used in this industry
The week laid out on addresses, not in your head
Lay out the shifts, assign the staff and publish. You see straight away which shifts are unstaffed, and staff see their schedule on their phone.
Clocking in on site, not on the way
Staff clock in on their phone when they arrive at the address and out when they leave it. If you want to know the clock-in happened at the workplace, the position can be required at both clock-in and clock-out.
The holiday balance without a spreadsheet
Earned, taken and saved days are calculated under the Annual Leave Act and shown per employee. The question of how many days somebody has left can be answered without opening a file.
The season's overtime, chosen as it arises
When time is recorded beyond the schedule the employee chooses payment or time off in lieu. Many choose leave in June to take it in November, and the choice follows through as ÖT1 or ÖK1 to the payroll record.
The time is booked to the job
In Pro jobs are set up as projects with participants, and the time is booked where it was worked. The report shows the hours per job and per employee for the period you choose.
The season becomes a payroll file
At the end of the period, hours worked, premiums, overtime and absence are already on the right code. You download a PAXml 2.0 file and import it into payroll.
The season decides the week
A grounds and landscaping firm does not work as much in June as in November. Staff are all out at once when it is busiest, and the shifts nobody is assigned to get noticed in the morning if they are not visible in advance.
Timply shows the week as it is planned. You lay the shifts out on the addresses, assign the staff and publish. Shifts with nobody on them are marked in the schedule view straight away, for the whole week, before the week starts.
The time is recorded where the work happens
A working day outdoors rarely ends at a desk. The time clock is on the phone, so staff clock in when they arrive and out when they leave the address.
If the clock-in has to have happened at the workplace you switch on location validation. Both clock-in and clock-out are then checked against a geofence around the address, and the actual time carries through to the time report with no intermediate step.
The holiday balance holds across the year
Holiday in this trade is taken when the work is heaviest, and the question of how many days somebody has left always arrives in the middle of peak season.
Timply calculates earned, paid and saved days under the Annual Leave Act from the holiday year start you enter. Saved days carry between holiday years instead of disappearing, and holiday taken is booked as SEM in the payroll record at the right extent.
Overtime is exchanged as it arises
There is overtime in season. Many want to take it as leave when things quieten down, and that decision is easiest to make on the same day the hours are worked.
Timply works out time beyond the schedule at the moment of recording and lets the employee choose payment or time off in lieu. Paid overtime is booked as ÖT1 and time off in lieu as ÖK1, all the way to the payroll file.
The time clock is what we use most. Everybody clocks in when they get to the customer.
Common questions
Does it work when staff are at several addresses on the same day?
Yes. You put several shifts on the same day for the same person, and each shift is compared against the actual clock-in separately. In Pro each address can also be a project, so the hours are booked to the right job.
How do we see which shifts are unstaffed?
Published shifts with nobody assigned are marked in the schedule view straight away, for the whole week, before the week starts.
How is holiday handled in peak season?
The request is made in the app and approved by you, and approved absence appears in the schedule before the week is planned. The balance of earned, taken and saved days is calculated under the Annual Leave Act.
Can seasonal staff have their own terms?
Yes. The full-time measure is set per employee, so additional hours and overtime are calculated individually even when the level of employment differs between summer and winter.
Do staff need a computer?
No. The schedule, clocking in and leave requests are all handled in the mobile app, which is where staff are during a working day outdoors.
More features
Lay out the week and publish it
Create shifts, staff them and see straight away which ones are unstaffed. Everyone gets their own schedule on their phone the second it is published.
A digital time clock in the phone or on a shared terminal
Staff clock in and out in the app or the browser. The time is recorded against the server as it happens, so it is not written down and typed up later.
Holiday under the Swedish Annual Leave Act, per employee and holiday year
Timply keeps each employee's holiday year, paid and unpaid days, days saved from earlier years and manual adjustments.
Overtime or time off in lieu, chosen when the hours are recorded
The employee picks payment or time off at the moment the overtime is recorded, and the choice carries through to the payroll file as ÖT1 or ÖK1.
Try Timply with your own staff
You can get going on your own, with your real schedule and your real staff. If you would rather be shown around first, book a demo.
- Trial
- 14 days
- Credit card
- Not required
- Refund
- Within 30 days of purchase