Industries
Scheduling and time tracking for restaurants and cafés
Split shifts, last-minute swaps, and OB, the Swedish unsocial-hours premium, on every evening shift. Timply lays out the schedule, records the time actually worked and turns it into a payroll record that adds up.
- Size
- 5 to 60 employees per site, often with a high share of part-time and hourly staff
- Shift pattern
- Split shifts around lunch and evening, peaks at weekends, late clock-outs while the last guest is still seated
- What payroll has to handle
- OB on evenings and weekends, part-timers working hours above their contract, and overtime when closing runs over
Conditions
Opening hours run across evenings and weekends.
Shifts are often split, with a peak around lunch and one around the evening.
The share of part-time and hourly employment is high, and contracted hours vary between staff.
The last guest decides when the clock-out happens.
Staff swap shifts with each other during the week.
How Timply is used in this industry
Publish the week to everyone's phone
Lay out the split shifts, assign the staff and publish. Everyone sees their own shift in the app the same second, and a change you make on Wednesday reaches whoever it affects straight away.
The clock-out happens at closing
Staff clock in and out in the app or on a shared terminal by the entrance. When closing runs over, it is the clocked time that carries through to payroll.
OB from 18:00 on weekdays, earlier at weekends
The default setup follows common Swedish practice, with weekday evening from 18:00, Saturday from 14:00 and Sunday from 12:00. If your agreement sets other times you change them, and Timply splits every clocked hour across the right category.
Mertid and overtime are kept apart
Mertid is the hours a part-timer works above their contract but below full time. Timply separates it from overtime using the contracted hours per week, which are set on each employee individually.
The time becomes a payroll file
At the end of the period the time becomes a PAXml file with every hour already on the right code. Nobody has to total up Saturday OB by hand.
The evening that runs over
A shift scheduled to 22:00 that ended at 22:35 leaves 35 minutes to be booked somewhere. Which code they land on depends on the time of day and on the employee's contracted hours.
Timply settles that at the clock-out. The clocked time is what counts, the OB windows allocate the hours automatically, and the contracted hours per week decide whether the rest is mertid or overtime.
Contracted hours decide the code
In restaurants a large share of staff are part-time, and contracted hours differ from person to person. A single threshold for when overtime starts would therefore land in the wrong place for almost everyone.
Timply calculates per employee. Mertid is the hours beyond the schedule and up to a full day, booked as MER. Overtime is the hours above that, booked as ÖT1 or ÖK1, depending on whether the employee chose payment or time off in lieu. They land in different columns in the report and on different codes in the payroll file.
The schedule that actually applies
A printed schedule in the staff room is true on the day it goes up. Timply publishes the schedule to the phone, so a change on Wednesday is visible straight away to everyone it affects. Staff also see which colleagues are booked on the same shift, which makes a swap easier to settle between themselves.
The schedule still prints if you want it on the wall as well.
How the register is kept
Restaurants are covered by the electronic staff register requirement in skatteförfarandelagen chapter 39. The register has to be present at the premises and produced during an unannounced inspection.
Staff clock in once, and that same entry is used for the register and for payroll. The shift is recorded a single time, so the register and the payroll run cannot show different things. During an inspection you open the register for the premises and show who is in and the shifts before it.
More on how it works on the electronic staff register page.
Common questions
Does Timply handle split shifts?
Yes. You put two shifts on the same day for the same person, and both are compared against the actual clock-in separately.
How are late clock-outs at closing handled?
The clocked time is what counts, and the gap against the schedule is worked out as a difference. Minutes that fall inside an OB window are allocated there automatically. Whether they count as overtime is decided by the contracted hours and by what the employee chose.
Can staff swap shifts with each other?
In Pro an employee can hand a shift over to a named colleague. Open shifts that anybody can pick up do not exist.
Does Timply replace our staff register?
Yes. Restaurants are covered by skatteförfarandelagen chapter 39, and one clock-in serves both the register and payroll. During an unannounced inspection you open the register for the premises and show it on screen.
Does it work for hourly staff on different contracted hours?
Yes. The contracted hours per week decide the line between mertid and overtime, so somebody on 40 per cent and somebody on 80 per cent are each handled correctly.
Do staff need their own phone?
No. The time clock works in a browser, so a shared terminal in the kitchen or by the staff entrance is enough.
More features
Lay out the week and publish it
Create shifts, staff them and see straight away which ones are unstaffed. Everyone gets their own schedule on their phone the second it is published.
A digital time clock in the phone or on a shared terminal
Staff clock in and out in the app or the browser. The time is recorded against the server as it happens, so it is not written down and typed up later.
OB, split by the hours and weekdays you set
You enter the windows your collective agreement uses. Timply divides every clocked hour between them and books each part to the payroll code it belongs to.
A payroll file your payroll system imports without rework
Worked hours, OB, overtime, mertid and absence are totalled per employee and given the right payroll code. You download a PAXml 2.0 file and import it.
Try Timply with your own staff
Set it up yourself with your real schedule and your real staff. If you would prefer someone to walk you through it, book a demo.
- Trial
- 14 days
- Credit card
- Not required
- Refund
- Within 30 days of purchase