Approval
Approval is a sign-off on a payroll record before it goes further. In payroll administration it means a manager has reviewed and approved time and absence for a period, so that payroll runs on a record somebody has taken responsibility for.
Updated
- Category
Payroll and export
- Also known as
attest · attestering
- Sources
PAXml 2.0, the approved-period marking
Approval serves two purposes. One is control: somebody has looked at the figures before money is paid out. The other is traceability: when an employee questions their pay, it can be shown who approved what and when.
PAXml 2.0 supports marking a period as approved, which is how a time system tells a payroll system that the record is not a draft.
One gap in Timply today is that changes to already recorded time are logged but do not go out for the employee to approve. The change is traceable, but it is not approved in both directions.
How Timply handles it
In Timply, absence requests are approved by a manager, with the decision, the decision maker and the time recorded. On payroll export the period is marked as approved in the PAXml file, so the payroll system can see the record is not a draft. Edited times do not yet go out for approval.
Related terms
PAXml
PAXml is the Swedish standard format for moving time and payroll records between systems, maintained by SLA. A time system exports an XML file to the standard and the payroll system imports it. The current version is 2.0.
Payroll time code
A payroll time code says what kind of time an entry represents, for example hours worked, an unsocial hours premium, overtime or a particular reason for absence. In PAXml the field is called tidkodTYPE, and the code decides how the payroll system treats the hours.
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